https://www.boardroomate.com/best-ways-to-conduct-your-board-meetings-like-the-pros/

A well-run board meeting requires careful planning and execution. It is essential to start the meeting by adequately calling it to order and welcoming participants. The board must also agree on an agenda that is succinct clear, focused and specific. This allows the board members to concentrate on their roles and goals throughout the course of the meeting. Ultimately, the goal of a board of directors meeting is to create an organized and actionable minutes for the board. This can be accomplished by using a software for managing boards such as Range, which allows multiple users to work simultaneously and ensures accuracy.

The first item on the agenda is typically reviewing and approving the previous board meeting minutes. Then the executive director or CEO will report on the progress of the organization and any major events that occurred since the last meeting. The board reviews the reports of the committees, as well as the financial situation of the company. This includes considering and approving financial statements, budgets, and investments. In addition, the board considers and debates any additional topics that are in the pipeline or new.

While it is crucial to encourage the board members to discuss topics and ask questions to each other, getting distracted can waste time. You can avoid this by creating the concept of a “parking lot” that is agreed upon for items that are off the agenda. You can revisit these topics later and decide whether they should be added to a future agenda or delegated a task. Also, it is important to end the meeting with an adjournment in a timely manner.